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The birth of a Filipino citizen in Belgium or Luxembourg should be reported to and registered with the Philippine Statistics Authority (PSA) through this Embassy. The Report should be registered within one (1) year from the date of birth of the child.

The Report of Birth must be accomplished by either of the Filipino parents or the legally appointed guardian.

Once the application is processed, the Embassy forwards the Report of Birth to PSA in the Philippines. Applicants may retrieve the PSA-certified birth certificate in the Philippines a minimum of six (6) months after reporting the birth to the Embassy.

 

Procedure for Reporting the Birth of a Filipino Child

Steps ROB 1 COLLECT THE BASIC REQUIREMENTS:
  1. Provide the original and three (3) photocopies of the Birth Certificate of the child (Extract from Birth Registration – international version) from the Commune/Gemeente (City Hall), apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg
  2. Present the original and provide four (4) photocopies of the Marriage Certificate of the parents
    • If married in the Philippines, Philippine Marriage Certificate, apostillized by the DFA
    • If married in Belgium or Luxembourg, Foreign Marriage Contract (Extract of Marriage Registration – international version) apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg*
  3. Four (4) photocopies of parents’ valid passports and identity cards

Note: Please do not staple your documents when submitting them to the attending officer/assistant at the consular window.

*For more information on how to lodge an e-apostille application for Belgium-issued civil registry documents from the city hall or the Ministry of Foreign Affairs of Belgium, please visit this website.
 Steps ROB 2 COLLECT ADDITIONAL REQUIREMENTS FOR SPECIAL CASES.

There are additional requirements for the following cases:

For delayed filing of Report of Birth (beyond one (1) year from the date of birth of the child

For parents who are not legally married

  • An Affidavit of Admission of Paternity to be executed by the father (template here)
  • An Affidavit to Use the Surname of the Father to be executed by the mother (template here) 
  • A Certificate of Registration, which will be issued by the Embassy
  • Fee of €25.00 for each of the above documents

For parent/s who is/are dual citizens

  • Four (4) photocopies of Order of Approval or Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor-beneficiary of the parent’s re-acquisition of Philippine citizenship

For parent/s who was/were still (a) Filipino citizen/s at the time of the child’s birth but subsequently became a foreign national

  • Proof of naturalization (e.g., Certificate of Nationality, with sworn translation in English), which indicates the exact date and place of naturalization
 Steps ROB 3

DOWNLOAD AND FILL OUT THE REPORT OF BIRTH FORM.

Download the Report of Birth form

Fill out four originals of the form. Entries must be typewritten.

Leave the Date of Registration and Registry Number fields blank. The Embassy will fill out this part.

Do not forget to affix by hand the signature in the field provided for Signature of Informant and the date and place of signature at the bottom of the form.
 Steps ROB 4

SCHEDULE AN APPOINTMENT WITH THE EMBASSY.

Go to the Embassy's appointment page to choose an appointment slot.
 Steps ROB 5

SUBMIT REQUIREMENTS AT THE EMBASSY.

On your scheduled appointment date, submit all requirements and pay all necessary fees in cash at the consular section of the Embassy.

Report of Birth fee: €25.00

Please note that you may bring only one (1) companion during your appointment.
 Steps ROB 6

CLAIM YOUR COPY OF THE REPORT OF BIRTH AT THE EMBASSY.

Claim your copy of the Report of Birth at the consular section of the Embassy after 3 to 7 days. There is no need to book an appointment.

Please inquire at the Embassy for expedited processing or mailing options.