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The Philippine Embassy, through its Consular Section, performs its notarial and other consularization services in the context of the 1963 Vienna Convention on Consular Relations.

 

Acknowledgment, Special Power of Attorney (SPA), and other instruments

For legal documents (e.g. affidavits, Special Power of Attorney, contracts, etc.) executed in Belgium and Luxembourg to have legal force and effect in the Philippines, these documents require consularization by this Embassy.

The Embassy acknowledges a legal document that is signed by the executor in the presence of a consular officer. The document is issued with a seal of the Embassy.

The Embassy notarizes affidavits signed by affiants in the presence of a consular officer. The jurat or notarial attestation is stamped on the document itself.

Please note that the Embassy does not draft affidavits and SPAs besides the templates available in our sample forms. For complex documents requiring acknowledgment or notarization, such as SPAs for sales of property, transfer of land titles or representation in a Philippine court, please have your lawyer draft your affidavit/SPA.

 

Procedures for Consularization of Documents

Steps Notarials 1

COLLECT THE REQUIREMENTS:

Prepare the following:

  1. One photocopy of the data page of the valid passport(s) of the signatory/signatories (present original)
  2. One photocopy of valid identity/residence card(s) of signatory/signatories (present original)
  3. Accomplished and pre-printed relevant form/s or document/s. Standard forms, tailored for the purpose of filing the document, may be downloaded HERE.
  4. Additional requirements, if needed:
    1. For Affidavit of Support, include proof of financial capacity (e.g. bank statement from the last three months, payslips from the last three months, and/or certificate of employment)
    2. For Affidavit of Support and Consent (for minors traveling without their parents), proof of consenting parent(s)/legal guardian's relationship to the child(ren) (e.g. birth certificate, certificate of legal guardianship)
    3. For Certificate of One and the Same Person / Certificate of Individuality, photocopy of birth certificate and, if married, marriage certificate (present original). Note: the Certificate of One and the Same Person is issued only to Filipino nationals.

Note: The consular officer may request additional documents.
Steps Notarials 2

SCHEDULE AN APPOINTMENT WITH THE EMBASSY.

Go to the Embassy's appointment page to choose an appointment slot.
Steps Notarials 3 SUBMIT REQUIREMENTS AT THE EMBASSY.

On your scheduled appointment date, submit all requirements and pay all necessary fees at the consular section of the Embassy.

Notarials/Legalization fee: €25.00

Personal appearance is required.

Please note that you may bring only one (1) companion during your appointment.
Steps Notarials 4  CLAIM YOUR COPY OF THE DOCUMENT AT THE EMBASSY.

Claim your copy of your consularized document at the consular section of the Embassy after 3 to 7 days. There is no need to book an appointment.

Please inquire at the Embassy for expedited processing or mailing options.