General Information on Passport Services
The Embassy recommends that you apply for passport renewal six months (at the latest) before your current passport's expiration date. This is because the Embassy has no control over passport production in the Philippines or their shipment to Europe. Hence, the Embassy is not able to assist in the expedited production and delivery of passports; the Embassy can only advise on the expected availability of new passports for collection.
The Embassy will allow application for a new passport a year or more before the current passport's expiration when the latter's visa pages are running out, when the applicant intends to embark on an extended overseas travel, or when a meritorious need calls for it.
Personal appearance is required for ALL passport applications as biometric data capturing and picture taking are done at the Embassy. Applicants are no longer required to bring photos.
Global Online Appointment System (GOAS) for Passport Services
Starting 10 January 2022, applicants who wish to process their passport applications (NEW, RENEWAL, LOST) at the Philippine Embassy in Brussels may apply for an appointment through https://www.passport.gov.ph.
Below are the steps on how to get a passport appointment through the new appointment system:
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Go to https://www.passport.gov.ph to open the site for the Global Online Appointment System (GOAS). Note: If the GOAS is NOT working, please schedule an appointment using the Embassy appointment system here, fill out the passport application form, and proceed to Step 7. |
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Choose Schedule an Appointment. Read the Terms and Conditions. Choose either Start Individual Appointment or Start Group Appointment. |
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Fill out Site Location with the following details:
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Choose your preferred date and time of appointment. Fill out form with your Personal and Family Information. Fill out section with your Application and Contact Information. |
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A Notice of Provisional Schedule will be sent to the applicant’s email. Confirm the appointment within one (1) hour upon receipt of the notice. Failure to do so will automatically cancel the booking. |
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Once your booking is confirmed, you will receive another email with the duly accomplished passport application form. Kindly print this. |
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Go to the consular section of the Embassy on your appointment date. Personal appearance is required. Bring the following:
A consular assistant will process your application and take your picture and fingerprints. If your current Philippine passport is expired or near the end of its validity period, the consular assistant will cancel it. Guidance on requirements for passport applicants with special cases may be found here. |
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The Embassy will call, email, or send you a message if your passport is ready for pick-up. Personally appear at the consular section of the Embassy with the following when picking up your passport.:
There is no need for an appointment. Important: The new passport will NOT be released if the old passport is not presented for cancellation. More information on claiming of passports can be found here. |
Guidelines on Photo Capturing at the Embassy
ATTIRE: Applicants should wear decent attire.
POSE: Applicants should look directly at the camera lens and completely show their face. Rotation or tilting of the head either in an up/down or left/right direction must be avoided. The mid-points of the mouth and bridge of the nose should lie on an imaginary vertical line in the center of the image.
EXPRESSION: Expression should be neutral with both eyes open and mouth closed. There should be no hair covering the eyes. Contrived expressions such as raised eyebrows, squinting or frowning are not acceptable.
SMILING: When having their photos captured, applicants may smile, but without showing their teeth and gums. The ‘Mona Lisa’ smile is recommended.
EYEGLASSES / CONTACT LENSES: Eyeglasses should always be removed before capturing the applicant’s photo. The use of contact lenses for medical reasons is accepted, provided that the contact lenses do not change the applicant’s true eye color. Applicants are therefore advised to take off their contact lenses before having their photos captured.
EARS SHOULD BE VISIBLE: As much as possible, both ears of the applicant should be visible.
EARRINGS / PIERCINGS / HAIR ACCESSORIES: These accessories should be removed prior to photo capturing. Frizzy/afro hairstyles should be neatly arranged showing full frontal facial image.
INFANTS: Infants or very small children who are unable to support themselves should be assisted by either parent or their guardian. Hands, arms, etc., used to support the child should not be visible. High-chair for minor applicants may be used, if needed.
Additional supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions.
- Adult - Renewal
- Adult - New Application
- Minor - Renewal
- Minor - New Application
- Replacement for Lost, Damaged, or Mutilated ePassport
Note: The Embassy may require additional supporting documents as necessary.
Additional Requirements for: Adult - Renewal
Applicants covered by the provisions of under Republic Act No. 9225, otherwise known as "Citizenship Retention and Reacquisition Act of 2003", shall submit any of the following documents:
- Order of Approval;
- Oath of Allegiance; or
- Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship.
Applicants who are derivative beneficiaries of Filipino parents who retained or re-acquire Philippine citizenship shall submit the following documents:
- Order of Approval of parent or child (as applicable); and/or
- Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.
In case applicant is a Naturalized Citizen
- Latest-issued Philippine passport; and
- Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.
In case applicant is a Filipino citizen by Election:
- Latest-issued Philippine passport;
- Documents of election of Philippine citizenship; and
- Identification Certificate issued by the BI.
If a married woman applicant wishes to revert to her maiden name based on the following:
- By virtue of death of the spouse:
- PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
- PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- For other reasons of reversion:
- PSA-issued Certificate of Live Birth or Report of Birth;
- Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion;
- Latest-issued Philippine passport or travel document; and
- Any existing government-issued valid ID accepted for passport application reflecting the maiden name.
- Note: This mode of reversion can only be done once.
For applicants with Unclaimed Passports issued 2010 onwards
- Applicant may request for a Certificate of Unclaimed Passport either at the office where the unclaimed passport was issued;
- Notarized Affidavit of Explanation; and
- Other requirements for New Applicants (applicants with unclaimed passports will be treated as such)
Additional Requirements for: Adult - New Application
Original and photocopy of Philippine Statistics Authority (PSA) issued Certificate of Live Birth (COLB) or Report of Birth (ROB) on Security Paper. You may get this from https://www.psaserbilis.com.ph/
- Local Civil Registrar copy if PSA-issued COLB is not clear or cannot be read. You may get this from the Local Civil Registrar where the Applicant was born
In case of Late Registered PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling, at least one of the following on top of the basic requirements:
- Additional primary government-issued valid ID accepted for passport application;
- If unable to provide an additional primary ID, the applicant must submit any two (2) of the following documents:
- NBI Clearance (valid or expired);
- School Records such as:
- Form 137-A
- Transcript of Records
- Diploma obtained from Elementary, High School and/or College
- If government employee, Service Record;
- Member Data Record (MDR) from PhilHealth
If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling has lacking data, or the first name is registered as “Baby Boy/Baby/BabyGirl/Girl/Boy” and the applicant is born before 1993:
- Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling.
If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling contains a misspelled first or last name, or misspelled birth place, or mistake in the day or month of birth, or clerical error in the sex, or change of first name or nickname:
- Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling pursuant to R.A. No. 9048, as amended by R.A. No. 10172.
If by operation of law or through a court order, the passport applicant is permitted to use a name or other biographic detail other than what is officially recorded in the PSA:
- Annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling as authenticated by PSA reflecting the corrected entry.
Discrepancies on the biographical details of supporting documents submitted for passport application:
The applicant shall provide supporting documents that are consistent with the information as stated in the applicant’s PSA-issued documents, unless by operation of law or through court order, the applicant is permitted to use a name other than what is officially recorded in the PSA.
Thus, the applicant shall have the supporting document corrected in order for its details to be consistent with the PSA-issued document.
The applicant shall submit the following, depending on the correction needed:
- Annotated PSA Certificate of Live Birth
- Annotated PSA Marriage Certificate
- Corrected Government-issued Valid IDs
- Corrected Identification Certification
In case applicant has NO PSA-issued Certificate of Live Birth or Report of Birth:
- Applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born; and
- Applicant must submit PSA-issued late registered Certificate of Live Birth or Report of Birth.
If applicant is a Naturalized Filipino Citizen, the following are the additional requirements:
- For persons who have undergone Administrative Naturalization under Republic Act No. 9139:
- Certificate of Naturalization;
- Certificate of Renunciation of foreign citizenship issued by the concerned Foreign Embassy or Foreign Ministry; and
- Identification Certificate issued by BI.
- For persons who have undergone Judicial Naturalization under Commonwealth Act No. 473:
- Certificate of Naturalization;
- Court Order, Certificate of Finality of Decision granting naturalization, Decree of Naturalization; and
- Identification Certificate issued by BI.
- For persons who have undergone Legislative Naturalization under Commonwealth Act No. 63:
- Certificate of Naturalization;
- Certified true copy of the law granting citizenship;
- Foreign Birth Certificate authenticated by the Philippine Foreign Service Post; and
- Identification Certificate issued by BI.
- For persons who availed of the Facilitated Naturalization of Refugees and Stateless Persons under Supreme Court Rule 21-07-2022-SC:
- Decree of Naturalization
If applicant obtained Filipino citizenship by Election
- Applicants those born before 17 January 1973 to Filipino mothers and married to non-Filipino spouses and elected Philippine citizenship within three (3) years upon reaching the age of twenty-one (21), the following are the additional requirements:
- PSA-issued Certificate of Live Birth of or PSA-issued Report of Birth; and
- Additional documents proving election of Philippine citizenship.
If applicant retained or re-acquired their Philippine citizenship
- Applicants covered by the provisions of under Republic Act No. 9225, otherwise known as "Citizenship Retention and Reacquisition Act of 2003", shall submit any of the following documents:
- Order of Approval;
- Oath of Allegiance; or
- Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship.
- Applicant is a derivative beneficiaries of Filipino parents who retained or re-acquire Philippine citizenship, shall submit the following documents:
- Order of Approval of parent or child (as applicable); and/or
- Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.
Additional Requirements for: Minor - Renewal
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant.The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit an apostilled Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process;
- Passport or Valid Government issued ID of authorized adult companion; and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian
- In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID of adult guardian
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
In cases involving Filipino minors abandoned abroad, the Consular Official of the Embassy may initiate the passport application with the best interest of the minor being the primary consideration.
In cases of Minor Applicant who is an Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
If the applicant is a derivative beneficiary of Filipino parents who retained or re-acquire Philippine citizenship
- Order of Approval of parent or child (as applicable); and/or
- Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.
In case applicant is a Naturalized Citizen
- Latest-issued Philippine passport; and
- Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.
Additional Requirements for: Minor - New Application
In case applicant is a newborn (less than 1 year old) and has No PSA Birth Certificate/Report of Birth yet
- If born abroad - The minor applicant may submit original copy of Report of Birth
In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event, the applicant must submit at least one (1) of the following supporting documents:
- School Records; or
- Baby book or health record or its equivalent document.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant.The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion.
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion; and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian
- In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
In cases involving Filipino minors abandoned abroad, the Consular Official of the Embassy may initiate the passport application with the best interest of the minor being the primary consideration.
In cases of Minor Applicant who is an Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
Applicant is a derivative beneficiary of Filipino parents who retained or re-acquire Philippine citizenship, shall submit the following documents:
- Order of Approval of parent or child (as applicable); and/or
- Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.
In case applicant is a Naturalized Citizen
- Latest-issued Philippine passport; and
- Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.
Additional Requirements for: Lost, Damaged, or Mutilated ePassport
Note: Some cases will require the application to be treated as a New Application rather than a renewal.
In case of a Lost VALID ePassport
- Police Report in English
- Notarized Affidavit of Loss in English
Note: If a photocopy of the applicant's latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of a Lost EXPIRED ePassport
- Police Report in English
- Notarized Affidavit of Loss in English
Note: If a photocopy of the applicant's latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport
- Police Report in English
- Notarized Affidavit of Loss in English
Note: If a photocopy of the applicant's latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
For applicants with Unclaimed Passports issued 2010 onwards
- Applicant may request for a Certificate of Unclaimed Passport either at the office where the unclaimed passport was issued, nearest consular office or at DFA Aseana;
- Notarized Affidavit of Explanation; and
- Applicants with unclaimed passports will be treated as a New Applicant. As such, applicants may refer to the links provided below for the requirements.
In case passport has been mutilated or damaged
- Notarized Affidavit of Explanation
- Replacement Fee
Additional supporting documents may be required as needed to verify citizenship, identity, and any travel restrictions.
In case applicant is a Dual Citizen
- Natural-born Dual Citizens:
- Latest-issued Philippine passport; and
- PSA-issued Certificate of Live Birth or PSA-issued Report of Birth.
- Dual Citizens who availed of the provisions of Republic Act No. 9225:
- Latest-issued Philippine passport;
- Original and photocopy of Oath of Allegiance, Order of Approval, or Identification Certificate issued by a Philippine FSP; or Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI; and
- Valid government-issued ID or their secondary citizenship/residence counterparts.
In case applicant is a Naturalized Citizen
- Latest-issued Philippine passport; and
- Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.
In case applicant is a Filipino citizen by Election
- Latest-issued Philippine passport;
- Documents of election of Philippine citizenship; and
- Identification Certificate issued by the BI.
If a married woman applicant wishes to revert to her maiden name based on the following:
- By virtue of death of the spouse:
- PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
- PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- For other reasons of reversion:
- PSA-issued Certificate of Live Birth or Report of Birth;
- Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion;
- Latest-issued Philippine passport or travel document; and
- Any existing government-issued valid ID accepted for passport application reflecting the maiden name.
- Note: This mode of reversion can only be done once.
