COLLECT THE BASIC REQUIREMENTS:

1. Certificate of Death (English version) issued by local authorities showing the deceased’s name, age, nationality, as well as the place, date, and cause of death as certified by the attending physician. This certificate must be apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg*
2. Original and four (4) photocopies of foreign Death Certificate of the deceased issued by the hospital, mortuary, or funeral service providers. The death certificate must have a sworn translation in English, apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg. Note: The death certificate must indicate the following: 
   • Information about the deceased certified by the attending physician: name, age, sex, nationality, date and place of birth, date and place of death, and cause of death
   • That the body was properly embalmed/cremated in accordance with international accepted health practices
3. Five (5) photocopies of the data page of the deceased person’s latest passport (Belgian, Luxembourgish or Philippine)

*For more information on how to lodge an e-apostille application for Belgium-issued civil registry documents from the city hall or the Ministry of Foreign Affairs of Belgium, please visit this website.

COLLECT ADDITIONAL REQUIREMENTS FOR SPECIAL CASES.

If the deceased is a seaman

• Seaman's identification book

For delayed filing of Report of Death (more than one after the demise of the deceased)

• Affidavit of Delayed Registration of Death (template here)
• Notarial fee for the Affidavit: €25.00

For the shipment of human remains to the Philippines

• A Transit Permit (English version) issued by the proper health authority at the place where transportation begins, apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg; 
• A Certification of Non-Contagious Disease (English version) issued by the proper health authority, stating that the disease or remains to be shipped did not originate from a place contaminated by a contagious disease. The certification must be apostillized by the Ministry of Foreign Affairs or Belgium/Luxembourg; and
• Photocopy of airline ticket with flight itinerary.
• Full name, address, and contact details of the designated consignee in the Philippines

For the shipment of cremated remains

• Certificate of Cremation issued by the crematorium
• Photocopy of airline ticket with flight itinerary.

For remains that were autopsied by authorities

• Autopsy report

Download the Report of Death form.

The Report of Death must be duly accomplished by an immediate family member of legal age, or the guardian over the person of the deceased Filipino national at the time of his/her death, or an agency authorized by the immediate family member or next of kin of the deceased Filipino national.

Fill out five originals of the form. Entries must be typewritten.

Leave the Date of Registration and Registry Number fields blank. The Embassy will fill out this part.

Do not forget to affix by hand the signature in the field provided for Signature of Informant and the date and place of signature at the bottom of the form.

SCHEDULE AN APPOINTMENT WITH THE EMBASSY.

Go to the Embassy's appointment page to choose an appointment slot.

SUBMIT REQUIREMENTS AT THE EMBASSY.

On your scheduled appointment date, submit all requirements and pay all necessary fees in cash at the consular section of the Embassy.

Fees:

• Report of Death fee: €25.00
• Consular Mortuary Certificate fee: €25.00

Please note that you may bring only one (1) companion during your appointment.

CLAIM YOUR COPY OF THE REPORT OF DEATH AND CONSULAR MORTUARY CERTIFICATE AT THE EMBASSY.

Claim your copy of the Report of Death and Consular Mortuary Certificate at the consular section of the Embassy after 3 to 7 days. There is no need to book an appointment.

Please inquire at the Embassy for expedited processing or mailing options.