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The death of a Filipino in Belgium/Luxembourg should be reported to and registered with the Philippine Statistics Authority (PSA) through this Embassy. Report of Death (ROD) registration should be done within twelve (12) months from the date of death.

The Embassy issues Consular Mortuary Certificates when the remains of a deceased overseas Filipino or foreigner are to be transported to the Philippines.

IMPORTANT: All documents (in foreign language) to be submitted must have a sworn translation in English and be duly apostillized by the Ministry of Foreign Affairs in Belgium/Luxembourg.

Basic Requirements:

Note: Please do not staple your documents when submitting them to the attending officer/assistant at the consular window.

1. Report of Death form in five (5) originals – duly accomplished by an immediate family member of legal age, or the guardian over the person of the deceased Filipino national at the time of his/her death, or an agency authorized by the immediate family member or next of kin of the deceased Filipino national (Download Form HERE);

2. Certificate of Death (English version) issued by local authorities showing the deceased’s name, age, nationality, as well as the place, date, and cause of death as certified by the attending physician. This certifícate must be apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg;

3. Original and four (4) photocopies of foreign Death Certificate of the deceased issued by the hospital, mortuary, or funeral service providers. The death certificate must have a sworn translation in English, apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg;

Note: The death certificate must contain the following information about the deceased certified by the attending physician: name, age, sex, nationality, date and place of birth, date and place of death, and cause of death. It should indicate that the body was properly embalmed/cremated in accordance with international accepted health practices; that it is in a sanitary condition consistent with existing standards for overseas shipment; and that the casket/urn has been hermetically sealed and contains only the remains of the deceased.

4. Five (5) photocopies of the data page of the deceased person’s latest passport (Belgian, Luxembourgish or Philippine);

5. A Certification of Non-Contagious Disease (English version) issued by the proper health authority, stating that the disease or remains to be shipped did not originate from a place contaminated by a contagious disease. The certification must be apostillized by the Ministry of Foreign Affairs or Belgium/Luxembourg;

6. Consular Mortuary Certificate issued by the Embassy upon submission of the preceding items; and

7. Report of Death fee: €22.50 (to be paid in cash).

Additional requirement if the Report of Death is filed more than one (1) year after the demise of the deceased:

• Affidavit of Delayed Registration of Death (Download Form HERE); and
• Notarial fee for the Affidavit: €22.50 (to be paid in cash).

Additional requirements for the shipment of human remains to the Philippines (these are in addition to the above-mentioned requirements):

1. A Transit Permit (English version) issued by the proper health authority at the place where transportation begins, apostillized by the Ministry of Foreign Affairs of Belgium or Luxembourg; and
2. Photocopy of airline ticket and passport of the accompanying person.

Important Instructions in Filling Out the Report of Death Form

• Please leave the Date of Registration and Registry Number fields blank. The Embassy will fill out this part.
• Please do not forget to affix by hand the signature in the field provided for Signature of Informant and the date and place of signature at the bottom of the form.
• If filling out the form by hand, please write legibly and please use BLOCK CAPITAL letters.

Once the application is processed, the Embassy forwards the Report of Death to the PSA in the Philippines. Applicants may retrieve the PSA-certified death certificate in the Philippines a minimum of three (3) months after reporting the death to the Embassy.

For more information on how to lodge an e-apostille application for Belgium-issued civil registry documents from the city hall or the Ministry of Foreign Affairs of Belgium, please visit the following website:
https://diplomatie.belgium.be/en/services/legalisation_of_documents/e_apostille_e_legalisation.