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GENERAL INFORMATION ON PASSPORT SERVICES

The Embassy of the Philippines issues electronic passports or ePassports, which are printed in the Philippines. Machine Readable Passports (MRPs) are no longer being issued. All MRPs and green passports issued before the launch of the ePassport will remain valid and will be honoured by immigration authorities worldwide until their stated expiry date.

The Embassy recommends that you apply for passport renewal six months (at the latest) before your current passport's expiration date. This is because the Embassy has no control over passport production in the Philippines or their shipment to Europe. Hence, the Embassy is not able to assist in the expedited production and delivery of passports; the Embassy can only advise on the expected availability of new passports for collection.

The Embassy will allow application for a new passport a year or more before the current passport's expiration when the latter's visa pages are running out, when the applicant intends to embark on an extended overseas travel, or when a meritorious need calls for it.

Personal appearance is required for ALL passport applications as biometric data capturing and picture taking are done at the Embassy. Thus, applicants are no longer required to bring photos.

New passports are received by the Embassy about four to six weeks from the time applications are electronically forwarded to the Philippines.

As soon as the Embassy receives your new passport, you will be contacted via your mobile number, landline number or email address. Please make sure to enter them correctly or write them legibly in the application form.

Please present the following when claiming your new passport:

1. Current Philippine passport (to be cancelled and returned to the passport owner). The new passport will NOT be released if the old passport is not presented for cancellation.

2. Signed authorization letter, photocopy of the ID or passport of the passport owner, and payment receipt if new passport will be claimed by an authorized third person. The new passport will NOT be released if these are not presented.

If you wish for your new passport to be mailed to your present residence address instead of directly claiming it at the Embassy, please surrender your current passport and provide the attending consular officer with a self-addressed, registered-mail envelope (preferably bubble-wrap) with the correct type and number of stamps when you lodge your application.

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GLOBAL ONLINE APPOINTMENT SYSTEM (GOAS) FOR PASSPORT SERVICES
Starting 10 January 2022, applicants who wish to process their passport applications (NEW, RENEWAL, LOST) at the Philippine Embassy in Brussels may apply for an appointment through https://www.passport.gov.ph.
 For ease of reference, below are the steps on how to get a passport appointment through the new appointment system:
 
HOW TO GET A PASSPORT APPOINTMENT ONLINE
STEP 1: To open the site for the Global Online Appointment System (GOAS) please click the link https://www.passport.gov.ph.
STEP 2: Press "Schedule an Appointment", read the Terms and Conditions and press either "Start Individual Appointment" or "Start Group Appointment"
STEP 3: Fill out Site Location with the same details listed below:
Region – Europe
Country/Special Administrative Region- Belgium
Site - PE BRUSSELS
STEP 4: Choose your preferred date and time of appointment.
STEP 5: Fill out form with your Personal and Family Information.
STEP 6: Fill out section with your Application and Contact Information.
STEP 7: Once the information required are duly provided, a "Notice of Provisional Schedule" will be sent to the applicant’s email. Kindly confirm the appointment WITHIN ONE (1) HOUR upon receipt of the notice. Failure to do so will automatically cancel the booking.
STEP 8: Once your booking is confirmed, you will receive another email with the duly accomplished passport application form. Kindly print and bring the passport application form during your appointment date, together with the original and photocopy sets of the documentary requirements.
 

BASIC REQUIREMENTS

1. Duly accomplished application form. Click the appropriate link below to download form:

• Renewal-Regular-Adult
• New-Regular-Adult 
• Regular/Renewal-Minor

*Please ensure that all entries in the application form are correct. Otherwise, subsequent reprinting due to errors will be at the expense of the applicant.

2. Current Philippine passport and photocopy of passport information page (including amendment page, if applicable);

3. Belgium/Luxembourg Identity Card photocopy (original to be presented); and

4. Passport fees (to be paid in cash):

New ePassport ............................................... €54.00
Replacement of Lost ePassport ..................€135.00

 

ADDITIONAL SUPPORTING DOCUMENTS REQUIRED BASED ON THE FOLLOWING CONDITIONS:

A. FOR SINGLE FEMALE APPLICANTS:

• If most recent passport was issued in 2012 or earlier, applicant must submit a photocopy of her PSA-issued birth certificate.

B. FOR MARRIED FEMALE APPLICANTS WHO WOULD LIKE TO USE THE SURNAME OF THEIR SPOUSE:

if married in Belgium/Luxembourg:

• The marriage should be reported to the Embassy (Report of Marriage). If this has already been done:

        -Photocopy of DFA-apostillized, PSA-issued Report of Marriage

if married in the Philippines

• Photocopy of DFA-apostillized, PSA-issued marriage contract

C. FOR PREVIOUSLY MARRIED WOMEN WHO WOULD LIKE TO REVERT BACK TO THEIR MAIDEN NAME:

if widowed in the Philippines

• Photocopy of DFA-apostillized, PSA-issued death certificate of late husband

if widowed outside of the Philippines

• Extract from death registration (international version) or original/certified true copy (CTC) of the death certificate, with sworn translation in English and apostillized by the Ministry of Foreign Affairs of the concerned foreign country

if marriage was annulled in the Philippines

• Photocopy of DFA-apostillized, PSA-issued marriage contract with annotation of the annulment

if divorced (in the case of a marriage contracted abroad and reported to PSA)

• Photocopy of DFA-apostillized, PSA-issued Marriage Certificate with annotation of the judicial recognition of the divorce

D. FOR MINORS (aged 17 years old and below):

• Personal appearance of either parent (if minor is of legitimate status) or personal appearance of the mother (if minor is of illegitimate status);
• Photocopy of DFA-apostillized, PSA-issued Birth Certificate (if born in the Philippines) or Report of Birth (if born in Belgium/Luxembourg);
• Original and photocopy of PSA-issued Marriage Certificate of parents (if married in the Philippines) or Report of Marriage (if married in Belgium/Luxembourg); and
• Valid passport photocopy of either of the parents.

Note: These additional requirements are enforced in strict compliance with current Philippine Government regulations to ensure the true paternal and maternal relation between the minor and the accompanying adult. If either parent is not residing with the child in the foreign country, the photocopy of the non-residing parent will suffice. If both parents are not with the child at the time of application, the accompanying adult must submit a Special Power of Attorney executed by either of the parents and duly acknowledged by the Department of Foreign Affairs (if parent is in the Philippines) or the Philippine foreign service post nearest to his/her place of residence.

if minor happens to be travelling but NOT with either parent

• Affidavit of Support and Consent (download template HERE);
• Passport and photocopy thereof of the travelling companion of the minor; and
• Identity card and photocopy thereof of the duly authorized person.

E. FOR APPLICANTS WHO ARE DUAL CITIZENS:

• Photocopy of Report of Birth (if born outside of the Philippines); or
• Photocopy of Order of Approval proving either conferment of derivative citizenship or Philippine citizenship re-acquisition/retention

F. FOR APPLICANTS WHOSE PASSPORTS ARE LOST OR DAMAGED:

• Affidavit of Lost/Damaged Passport (download form HERE);
       -Notarial Fee: €22.50
• Police report (for lost passport cases) must be in English; or otherwise it must be submitted along with an English version by a sworn translator;
• Data page photocopy of the lost/damaged passport (if available);
• Original and photocopy of PSA-issued Birth Certificate (if born in the Philippines) or Report of Birth (if born outside of the Philippines); and
• If applicable, original and photocopy of PSA-issued Marriage Contract (if married in the Philippines) or Report of Marriage (if married outside of the Philippines).

Applicants may also be required to submit one or more of the following supporting documents depending on the assessment of the application (e.g. discrepancies in personal information such as name, date of birth, etc.):

• Voter’s Registration Record
• PRC/IBP ID
• Baptismal Certificate
• Land Title
• Seaman’s book
• Driver’s License
• Income Tax Return (Old)
• Government Service Record
• Old SSS-E1 form or digitized SSS-ID
• School Form 137 or Transcript of Records
• Certificate of Identity and Tribal Membership issued by the Office of the Muslim Affairs
• Counseling Certificate issued by the Commission on Filipinos Overseas (CFO)
• Other documents that show full name, birth details and citizenship of the applicant
• Postal ID

Note: The Embassy shall begin processing the application for lost/damaged ePassports only after the 15-30 day clearing period for verification with the Department of Foreign Affairs in Manila.

G. FOR SEAFARERS:

• Seaman’s book and one photocopy

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GUIDELINES ON PHOTO CAPTURING AT THE EMBASSY

ATTIRE

Applicants should wear decent attire.

POSE

Applicants should look directly at the camera lens and completely show their face. Rotation or tilting of the head either in an up/down or left/right direction must be avoided. The mid-points of the mouth and bridge of the nose should lie on an imaginary vertical line in the center of the image.

EXPRESSION

Expression should be neutral with both eyes open and mouth closed. There should be no hair covering the eyes. Contrived expressions such as raised eyebrows, squinting or frowning are not acceptable.

SMILING

When having their photos captured, applicants may smile, but without showing their teeth and gums. The ‘Mona Lisa’ smile is recommended.

EYEGLASSES / CONTACT LENSES

Eyeglasses should always be removed before capturing the applicant’s photo. The use of contact lenses for medical reasons is accepted, provided that the contact lenses do not change the applicant’s true eye color. Applicants are therefore advised to take off their contact lenses before having their photos captured.

EARS SHOULD BE VISIBLE

As much as possible, both ears of the applicant should be visible.

EARRINGS / PIERCINGS / HAIR ACCESSORIES

These accessories should be removed prior to photo capturing. Frizzy/afro hairstyles should be neatly arranged showing full frontal facial image.

INFANTS

Infants or very small children who are unable to support themselves should be assisted by either parent or their guardian. Hands, arms, etc., used to support the child should not be visible. High-chair for minor applicants may be used, if needed.

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TRAVEL DOCUMENT

A Filipino national who urgently needs to return to the Philippines and has lost or damaged his or her valid passport may apply for a Travel Document. Appointment is not necessary. Processing time is three (3) working days.

The Travel Document is valid for 30 days from the issuance date and CAN ONLY BE USED FOR ONE-WAY TRAVEL TO THE PHILIPPINES.

REQUIREMENTS FOR THE AVAILMENT OF A TRAVEL DOCUMENT:

• Personal appearance of the applicant at the Embassy;
• Duly accomplished Application Form (available at the Embassy);
• Affidavit of Lost/Damaged Passport;
       -Download template HERE
       -Notarial Fee: €22.50
• Original copy of police report (for lost passports);
• Photocopy of old Philippine passport or PSA-issued Birth Certificate;
• Three passport photos taken within the last six months (on white background); and
• Processing Fee: €27.00 (To be paid in cash).

Note: The Consular Officer reserves the right to require additional documents pursuant to the Philippine Passport Law and the Foreign Service Act.